University
Club
ofPhoenix
Blending Past and Present with Elegance and Charm
Dear Bride and Groom,
Congratulations on your upcoming marriage and thank you for your interest in having
your wedding reception at the University Club of Phoenix. Located in the prestigious historic Alvarado district in mid-town
Phoenix, directly south of the Heard Museum, the Club offers a beautiful picturesque garden for the ceremony, as well as the
reception that will accommodate up to 200 guests. The clubhouse itself is a charming converted home that will accommodate
up to 150 guests and will bring nostalgia to your special day. I recommend that you come and view our house to appreciate
its charm.
Below, please find copies
of our current menus and policies. If you prefer, we will be happy to customize a menu for you. In addition to
the menus, I have included bar prices and rental charges.
A wedding cake comes with most package menus, however if you
would like to provide your own cake, we would charge $1.00 cutting fee per person.
There is a site facility charge of $1000 for the use of the facility on weekend and holidays. For weekdays there
is a $300 facility site fee. Should you hold your ceremony in our garden, there is an additional $300 setup fee.
Dance floor is a rental item as well as an arch and/or Roman columns. All of our china, flatware, glassware and
linen are provided at no charge.
We require a deposit
of $1,000 to reserve the date of your choice. The deposit will be credited against the charges for your event.
This deposit is non-refundable.
An additional item
of interest to you might be that there is a noise ordinance in regards to the music and all music must stop at 10 p.m., due
to city ordinances in our residential area. Bands are not permitted due to the noise ordinance.
If you have questions please feel free to contact me 602-254-5408.
Sincerely,
Helga Eiler
Catering
Private Party Policies
1. The University Club of Phoenix will provide all food and beverage.
No outside caterers are permitted.
2. All food, beverage and rental costs are subject to 20% taxable service
charge and 8.3% sales tax.
3. Prices are subject to change. Guaranteed prices will not be given
more than 60 days prior to the function date without a signed contract.
4. A minimum guarantee of attendance must be received 72 hours
prior to all events. This is the minimum number for which you will be charged. Absolutely no reduction in guaranteed
attendance will be accepted after this count is given. You will be expected to pay for any unexpected guests.
We will set 5% over your guaranteed number of guests. 75% of estimated charges due 72 hours prior to event. Balance
to be paid on conclusion of event.
5. For all buffet meals, a minimum number of guests are required.
If less than the minimum is to attend, the minimum will be charged or a sit down menu will be substituted. No food is
permitted to be taken off premises.
6. A uniform meal must be selected for all groups exceeding 10 people.
Two entrées may be selected when the host or hostess furnishes the numbers for each entrée and a way to identify
who will be having what at their table.
7. No function dates will be held on a tentative basis. To secure
a date and hold it on definite bases there will be a deposit of $1,000 required. This deposit is non-refundable.
A site facility charge is $1000 for the use of the facility on Saturdays, Sundays and holidays. $300 facility site fee
Monday – Friday.
8. Wedding arrangements must be finalized within 30 days prior to the date.
9. There will a $100 clean-up fee assessed for rice, birdseed,
confetti, etc… This fee will be billed after cleanup is completed.
10. City ordnance and a good neighbor policy only allow music until
10:00 p.m. Noise ordnance also applies. Bands are not permitted due to the noise ordinance.
11. Rooms are reserved according to the size of groups and are subject to change.
